University Standing Committees

Employee Health and Safety Committee

Purpose & Function

The Employee Health and Safety Committee has three main functions:

1. Detect hazards
2. Analyze and solve problems related to safety and health
3. Assist in the management of safety

In addition, the Committee:

• strives to create a campus-wide awareness of the importance of safety;
• provides opportunities for discussion of issues related to accidents;
• reviews existing accident and illness prevention programs and plans education campaigns;
• establishes procedures for conducting and documenting the findings of periodic workplace inspection;
• accepts suggestions from the campus community related to a safe working environment;
• makes recommendations to correct hazards;
• reviews, in a timely manner, incidents resulting in work-related deaths, injuries, illnesses, and complaints;
• conducts evaluations on the effectiveness of new safety equipment;
• evaluates health and safety procedures.

Membership

Position Titles of Members on this USC

Managers (total not to exceed total non-supervisory staff):

• Chief of Campus Safety
• Assistant Director of Building and Grounds
• Human Resources Generalist
• Director of Student Health Services
• Manager of Fiscal Operations/Risk Manager

Non-supervisory Faculty/Staff:

• Two full-time faculty members
• Chemical Hygiene Officer
• At least one professional staff employee
• One employee from the maintenance or grounds staff
• One employee from the maintenance, grounds, or housekeeping staff
• At least one other employee from any hourly classification

Guest: 

• One liaison from Chartwells

Advisors:

• Insurance Representative
• Environmental Health and Safety Consultant 

Method of Selection of Members

Staff members are appointed by the Vice President for Operations.

Faculty members are appointed by the Provost.

The rest of the members are ex officio.

Training is provided at least annually to members of the committee by a qualified accident and illness prevention person. Training includes a review of committee responsibilities, hazard identification and accident investigations.

Members are required to attend monthly meetings, participate in monthly inspections, and attend the required annual training.  In addition, members attend and assist with monthly fire drills.

Selection of Chair and Secretary

The Chair and the Secretary are elected annually in the month of January with the possibility of re-election.

Term

Staff - three years with possibility of reappointment, unlimited terms.

Faculty - one year with possibility of reappointment, unlimited terms.

An appointment to fill a vacancy in an unexpired term is made from the same employment classification.

Meetings

Meetings are called by the Chair at least once a month. A quorum (1/2+1) must be maintained at every meeting.

Documentation Requirements for this University Standing Committee

As provided in the University Standing Committee Policy, the Chair(s) of this University Standing Committee, in collaboration with the Office of the Secretary of the University and General Counsel, must provide the following documentation at the end of each Academic Year: 

Annual Report:            ☒Yes   ☐ No

Minutes of Meetings:   ☒Yes   ☐ No

Reports To

Vice President of Operations