Withdrawal and Refund Policies

The requirements for officially withdrawing from Marywood University are as follows:

A. Classified students who intend to discontinue attendance at Marywood University and do not plan to return should officially withdraw. Absence from class does not constitute due notice of withdrawal from the institution.

1. Complete the Withdrawal from University form, obtaining the required signatures. These forms are available at the Academic Records Office. This is required of classified students only. Undergraduate students should complete the Withdrawal from University form. Written notification of intention to withdraw from the University is sufficient for students studying at the graduate level.
2. Undergraduate students see the Assistant Director of Retention Management, Learning Commons 310.
3. Return the withdrawal form to the Academic Records Office.
4. Official withdrawal from the University constitutes withdrawal from all courses, provided the action is taken prior to the published last date for withdrawal without academic penalty. A student who discontinues attendance at classes without an official withdrawal will receive a failing grade in all courses concerned.

B.Unclassified matriculating students must complete an add/drop form and submit it to the Academic Records Office in order to withdraw from the University.

Tuition and Fees

Should a student withdraw from the University for any reason, the following refund policy shall apply for the fall and spring semesters only -  for courses scheduled within institutional parameters.  Early or later starting classes may have different cutoff dates.  Summer Sessions also follow a different refund schedule.

• If a student withdraws on or before the 9th calendar day of the semester, 100% of the tuition and fees will be cancelled except for a $75 Registration Fee and the $40 Payment Plan Fee for those students who chose the online payment plan.
• If a student withdraws between the 10th and the 16th calendar day of the semester, the student will be responsible for 20% of the tuition and fees, and 80% of tuition and fees will be cancelled.
• If a student withdraws between the 17th and the 23rd calendar day of the semester, the student will be responsible for 35% of tuition and fees and 65% of tuition and fees will be cancelled.
• If a student withdraws between the 24th and the 30th calendar day of the semester, the student will be responsible for 50% of the tuition and fees, and 50% of tuition and fees will be cancelled.
• If a student withdraws after the 30th calendar day of the semester, the student is responsible for 100% of tuition and fees. No tuition or fees may be cancelled after the 30th day of the semester.

Course Additions/Withdrawals

Graduate and part-time undergraduate students -- the above percentage calculations will also apply to individual course withdrawals for the fall and spring semesters.

Full-time undergraduate students -- may register for 12-18 credits and can add or drop courses within this credit range during the refund/cancellation period without any financial adjustments to their bills, except course fees. The last day to add courses is the 9th calendar day of the semester and the last day to withdraw from a course is the 16th calendar day of the semester. There would be no reduction in tuition and course fee charges after the 16th calendar day of the semester unless the student withdraws from all classes. Students who withdraw from all classes will have their student account balances adjusted according to the established refund/cancellation schedules above.

Students who wish to drop below 12 credits must complete a Change of Status form in the Office of Academic Records by the 16th calendar day of the semester to change from full-time to part-time. Students will then be charged the per credit rate for their undergraduate courses. No changes from full-time to part-time can be made after the 16th calendar day of the semester. Part-time students who wish to change from part-time to full-time (12+ credits) must also complete a Change of Status form in the Office of Academic Records and must do so by the 9th calendar day of the semester, which is the last day to add classes.

Students who have changed their enrollment status will be sent a new invoice, and their financial aid will be adjusted accordingly.

Rooms and Board Charges

No room charges will be cancelled if the student withdraws after the start of the semester. Cancellations of board charges are made on a pro-rata basis up to the end of the 12th week of the semester. The stated withdrawal schedule is based on the date on which the Office of Academic Records receives written official notice of withdrawal.

Financial Aid

Financial aid received by students who withdraw may also be adjusted. In accordance with current federal regulations, those students who receive federal financial aid and who withdraw from the University during the first 60% of a semester will have their federal financial aid (Pell Grants, Supplemental Educational Opportunity Grants, Direct Loans, and Plus Loans) adjusted based on the percent of the semester completed prior to withdrawal. That is, Title IV funds earned is defined as the same percent of the federal financial aid received as the percent of the semester completed. This percent is calculated by dividing the number of days in this semester (excluding breaks of five days or longer) into the number of days completed (excluding breaks of five days or longer) prior to the withdrawal. Unearned Title IV funds must be returned to the corresponding programs. According to the current federal regulations, earned Title IV funds are used to pay institutional charges first.

The date of withdrawal used for calculating the return of Title IV funds is determined by the date the student completes the withdrawal process at the Office of Academic Records (see section titled Withdrawal Policy), unless there is documented evidence by the course instructor of class attendance beyond that date. According to current Federal regulations, there will be no adjustment to Federal financial aid after the completion of at least 60% of the semester. Students who do not follow the official withdrawal procedure, but who stop attending classes for all of their courses, will be considered to have withdrawn at the 50% point of the semester, unless attendance is otherwise documented by the course instructor. Students who do not return from an approved leave of absence are considered to have withdrawn on the earlier of the official date of the leave of absence or the date the student notifies the institution that he or she will not be returning to the institution.

According to current federal regulations, unearned Title IV funds must be returned to the Title IV programs in the following order:

1. Unsubsidized Federal Direct Loans
2. Subsidized Federal Direct Loans
3. Federal Graduate PLUS Loans
4. Federal PLUS Loans received on behalf of the student
5. Federal Pell Grants
6. Academic Competitiveness Grant
7. National SMART Grant
8. Federal SEOG
9. Other grants or loan assistance authorized by Title IV

Semester-specific refund schedules for the Return of Title IV Funds policies or specific information about current federal regulations regarding refunds are available from the Cashier's Office.

Requests for refunds